Announcing: VLF is Partnering with VAACE to Hold Joint Conference


Hospitality House and Conference Center, Fredericksburg

Dear Colleagues: PLEASE NOTE – The next VLF Conference will NOT be held in February/March of 2018.

This fall, the VLF (Virginia Literacy Foundation) and VAACE (Virginia Association for Adult and Continuing Education) are partnering to offer a joint conference in Fredericksburg, VA on November 1-2, 2017. This exciting joint venture, whose theme is Collective Impact, provides administrators and educators with the opportunity to attend more workshops, meet colleagues from all over the state with a wider background, and see more vendors. Workshops for CBLO (Community-based literacy organization) staff and administrators will be offered, alongside workshops for public programs.

Conference Registration Form:

Early bird registrations end October 15th. If mailing in your registration (done via VAACE), make sure that the postmark shows this date.

To download registrations forms: Be sure to enable editing: 2017 Conference Registration Form Final

  1. Complete the attached fillable registration form and email it to Betsy Mathias at, OR
  2. Print, fill out, and mail the form to Betsy Mathias (address on registration form), OR
  3. Register on MemberPlanet (click link). Non-VAACE members will need to set up an account on MemberPlanet before registering.

Payment Options:

  1. Mail a check directly to Betsy Mathias with your registration, OR
  2. Request an invoice from Betsy by emailing her at, OR
  3. Pay directly via credit card on MemberPlanet.

Reimbursements: The information sits at the bottom of this post. Only nonprofit literacy program staff are eligible for partial reimbursement for attending the conference.

Conference Proposal Form:

Proposals are accepted until September 15. This is a date change from September 1st. to submit a proposal for a 60 or 120 minute workshop on best practices, implementing IET, recruitment and retention, incorporating CCRS, or whatever you are excited about in adult education. CBLO staff have the opportunity to provide workshops of interest to tutors and nonprofit literacy program staff!

Download the proposal form at this link: 2017 VAACE Workshop Proposal. Due to limited workshop space, not all proposals are guaranteed to be accepted for CBLO staff.

Presenters will be given 50% off the registration fee and a free VAACE membership. Send the workshop proposal form to Luke Saechao at by 9/15/17.

Hotel Reservations:

Hotel reservations:Hospitality House, Fredericksburg:

The cut-off date for making reservations at the conference rate of $91 per room is October 15. If you are calling the hotel, ask for the “VA Assn for Adult & Continuing Educ” block of rooms.

Fredericksburg Hospitality House Hotel and Convention Center is situated within minutes of Fredericksburg’s Civil War and colonial sites, shopping, dining, the University of Mary Washington, and more. The hotel offers a fitness center,  junior Olympic size pool, two restaurants, convenient and walk-able shopping and dining in Central Park, and high speed internet connection.

Reimbursements for nonprofit staff:

The first 50 nonprofit literacy program staff who register for the joint conference may apply for VLF for conference reimbursements, so submit proof of date of registration at the end of the conference. Forms for reimbursement will be available at the conference. Only one reimbursement is made per nonprofit program for ALL staff and instructors attending the conference. Submit proof of date of registration. VAACE cancellation policy is October 15, 2017.

Please note: The $30.00 VAACE membership fee will NOT be reimbursed. VAACE membership, however, also provides free COABE membership for the year.


Average early bird cost for the participant will be: $60 registration, free double occupancy hotel room for one night, and free awards luncheon meal on Wednesday. Costs incurred include travel, VAACE/COABE membership, and other meal costs.

As information about the conference comes in, we will keep this site updated.  Contact Victoire Sanborn at if you have questions.1st announcement_final


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